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Some Considerations:
Positive Vibes:
- Set up a recognition program to recognize facilities or vendors who have an
extensive program in place, have made improvements in their current program, or have gone
above and beyond to work with you to accommodate these requirements.
- Recognize cooperation in event newsletters, send a letter of thanks, and
possibly even recognize them in person at a general session (but be sure to keep this
recognition separate from any awards programs.) Include information on the facilities or
vendors in information given to the press.
Recycling Committee Reporting
- Provide the committee that is coordinating the event recycling with reporting
standards so they can document the amount of materials collected onsite.
- Ask the committee to also provide a post-event report with comments about
lessons learned and suggestions for improvement for following years.
Attendee Evaluation
- On the event evaluation form, ask attendees to comment on the recycling program.
Some specific questions to ask:
- Were you well informed of the recycling programs in place and how you could
participate in them?
- Was the recycling program made easy or difficult?
- Were there adequate recycling bins located throughout the meeting space at
the convention center and the hotels where meetings/events took place? If not, please
explain where there were not adequate recycling bins.
- Were recycling bins/areas clearly identifiable?
- Were recycling bins clearly marked as to what materials went into each bin?
- Were there any events where you feel adequate recycling/waste prevention did
not take place?
- Did you use your mug throughout the event? If not, why not?
- Are there any areas where you feel we can do a better job to prevent waste
(promotional materials, onsite materials, etc.)?
- Did you have any contact with the Recycling Advisors? Were these individuals
helpful?
- Did you participate in the hotel’s not changing your bed linens/sheets program?
Did the hotel follow your instructions on this program?
- Suggestions for general improvement?
Exhibitor Evaluation
- On the exhibition evaluation form, ask exhibitors to comment on the recycling
program. Some specific questions to ask:
- Was the recycling program made easy or difficult?
- Were there adequate recycling bins located throughout the exhibit hall?
- Were these recycling bins clearly identifiable?
- Were you able to get adequate information on the recycling procedures in the hall?
- Was the “check-out” procedure helpful?
- Any suggestions for improving recycling accessibility for exhibitors?
- Would you be interested in serving on a “Greening Your Meetings” Committee?
Post-Event
- Let attendees know that a post event recycling/waste prevention report will be
available on your website a few weeks after the event. Include information on how much and what
kinds of materials were recycled.
Site Selection Evaluation
Evaluation of future sites for events will include a recycling/waste prevention checklist
with a point system to help evaluate convention centers and hotels. Convention Centers and headquarters
hotels (hotels where you have at least a 200-room block on a given night) must meet a minimum rating to be
considered for a future event.
“Green” Hotel Certification Programs At the time this policy was written, several organizations
were developing “Green Hotel” certification programs. If the certified hotels meet the size and
location requirements for the event, consider using these certification programs when choosing hotels.
References:
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If you have any questions on the recycling program at Michigan Tech: