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Some Considerations
On-site Facilities
- Ensure you can recycle any materials that are generated at the event
(i.e. paper from event materials, containers from beverage breaks, etc.)
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miscellaneous
Convention Center
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Meeting Space in Hotels
- Materials to be Recycled.
- For any meeting: Paper (mixed or separated, depending on existing system)
- For any beverage break: all beverage containers (e.g. glass,
plastic, aluminum cans) that are being served (there should be recycling markets for any
containers served)
- Any other materials that can be handled locally in the existing
system (composting, etc.).
- Collection Containers. Containers should be placed in any meetings rooms or
areas adjacent to meeting rooms. Ask hotels to place containers at front desk on the last
day for collecting name badge holders
- Signage. Container areas should be well identified visually (signage, etc.
to make them easily recognizable). Make sure to educate attendees on what can be recycled and where.
(some verbiage for signs)
- Evaluation Process/Contract. (sample contract)
- In RFP, ask hotel(s) about recycling programs currently in place. This
will be used in the evaluation to choose future locations.
- Work with the convention center on identifying what kinds of waste
are generated and whether they are recycled by the convention center.
- Work with the convention center to develop a recycling
program for materials not currently recycled.
- Contract should state that any current recycling program that is in place
at time of signing of the contract will be in place during the event and that the facility
is willing to cooperate on enhancing any recycling programs.
Eco-friendly/green hotels are facilities with managers committed to
conserving water, saving energy and reducing solid waste. If listing lodging on
your event registration, make a special note of which hotels are eco-friendly.
Here are some tips you can use in hotel research, as well as things your attendees
can do at any hotel:
- Ask what recycling programs exist
- Try to have all hotels within walking distance of one another
- Only have linens changed on request (cards given out at
check-in that say no, please do not change linens). This saves energy & water.
- Only have toiletries changed on request (use the same card as linens)
- Urge attendees to bring own toiletries if possible. If not,
then set up a basket at checkout to collect them, donate to charity.
Check out our planning resources page for
hotel resources. on-site || convention ||
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Evening Receptions
- Materials to be Recycled:
- All beverage containers (e.g. glass, plastic, aluminum
cans) that are being served (there should be recycling markets for any containers served)
- Corrugated paper (done behind the scenes - recycling containers not needed in
public areas)
- Any other materials that can be handled locally in the existing system
(composting, etc.).
- Collection Containers. Appropriate collection containers for beverages being
served (glass, plastic, aluminum cans). There should be recycling markets for any containers
served. Make sure to have recycling containers near the bars and near exits.
- Signage. Container areas should be well identified visually (signage, etc.
to make them easily recognizable). Make sure to educate attendees on what can be recycled and where.
- Evaluation Process/Contract. (sample contract)
- In RFP, ask facility about recycling program currently in place. This will
be used in the process to choose location.
- Work with the convention center on identifying what kinds of waste
are generated and whether they are recycled by the convention center.
- Work with the convention center to develop a recycling
program for materials not currently recycled.
- Contract should state that any current recycling program that is in place
at time of signing of the contract will be in place during the event and that the facility
is willing to cooperate on enhancing any recycling programs.
on-site || convention ||
hotels || receptions || by others ||
miscellaneous
Receptions Hosted by Others
- Other hosting organizations or partners working with you on the event should be
instructed to follow the same “Evening Receptions” policy.
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hotels || receptions || by others ||
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Miscellaneous
- Work with the decorator on putting the decorator kit on the website
(instead of making copies of all the forms.) Exhibitors would be sent a
checklist so they know what forms they need to fill out.
- Work with the decorator on eliminating nonreusable materials (draping for
tables, etc.) or see if they can be reused by local schools, etc.
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hotels || receptions || by others ||
miscellaneous
References:
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If you have any questions on the recycling program at Michigan Tech: